Job Title: HR Assistant
Salary: £26,376 - £28,415 per annum
Location: Coventry
Hours: 37.5 hours per week
Benefits of Working at Dudley Lodge:
- Continuous training and professional development opportunities
- Staff wellbeing events throughout the year
- Team building days
- Employee Assistance Programme - this is a scheme run by Dudley Lodge for its employees. It enables staff to gain access to qualified advisors for a wide range of services day or night.
- Cash plan - After 1 year’s continuous employment, you can opt for free cover under this Cash Plan policy.
- A pension scheme with Standard Life, Dudley Lodge contributes 5% towards your pension, also matching additional employee contributions up to 7.5%. The company will increase its contribution to 10% after an employee has reached their 10 years’ service, on condition employees contribute the same.
- Life Assurance - Group Life Assurance Policy with Unun Life. The scheme provides a tax-free benefit to all permanent employees, paying a lump sum amount of 2 x salary in the event of death in service.
- Free tea, coffee, water and fruit for all staff
- Enhanced holidays:
- 22 days plus 8 bank holidays - up to 5 years continuous employment
- 27 days plus 8 bank holidays - up to 10 years continuous employment
- 32 days plus 8 bank holidays - over 10 years continuous employment
- Flu Vaccine: For Staff that do not qualify for the flu vaccine through the NHS
- Bike (Cycle) Scheme
Purpose of Job:
The post holder will provide extensive, end‑to‑end recruitment support, from initial application through to interview, appointment, and induction. This includes supporting recruitment campaigns, coordinating interviews, attending recruitment events where required, and ensuring all safer recruitment documentation is completed in line with organisational policy, Ofsted requirements, and regulatory standards.
In addition, the role will provide a wide range of high‑quality administrative and office support to the Centres, there may be times when your role will require reception duties to support with office cover.
The primary focus of this job is to provide high quality administrative assistance within the HR Team. There will be an emphasis on personnel record management and recruitment.
We are looking for a highly motivated candidate with a can-do attitude, who can work accurately under pressure and prioritise high volumes of work.
DUTIES & RESPONSIBILITIES
To support the HR Team, you will:
- Provide high‑volume recruitment administration support, ensuring a positive and professional candidate experience throughout
- Support recruitment activity from application stage through to appointment, including advertising vacancies, coordinating shortlisting processes, and tracking candidate progress
- Draft, update, and maintain job descriptions and adverts in line with safer recruitment guidance and Ofsted regulations
- Coordinate and support first‑ and second‑stage interviews, including preparing interview packs, schedules, and documentation
- Support managers with recruitment logistics and, where required, attend interviews or recruitment events to provide administrative and practical support
- Maintain accurate recruitment trackers and spreadsheets to evidence progress, compliance, and decision‑making
- Create and issue offer letters and contracts for new starters, and manage contractual changes for existing staff
- Ensure all new starter documentation is completed fully and accurately prior to start dates
- Chase and process safer recruitment checks in line with policy, including references, employment history gaps, medical fitness, qualifications, and DBS applications and renewals
- Participate in safer recruitment meetings and contribute to ongoing improvements in recruitment processes
- Maintain accurate and up‑to‑date personnel files and probation records
- Collate and maintain diversity and equality monitoring information
- Ensure compliance with GDPR, including secure storage of documents and appropriate processing of leaver records
- Minute meetings as required
- Support staff welfare administration, including communicating staff benefits
- Update sickness records and support managers with Return‑to‑Work processes
- Respond to HR‑related email enquiries appropriately and professionally
- Communicate effectively with senior leaders, managers, staff, service users, and external professionals
- When required support the office with cover to answer calls ensuring they are directed to the most suitable person in a professional manner. And answer the door, complying with safeguarding procedures, directing visitors to where they should be
- Undertake other HR administrative duties as required
For more details regarding duties and responsibilities please see:
HR Assistant Job Description & Person Specification
To Apply:
If you wish to apply for this position, please download the Application Form here
Please note CV's will not be accepted. Completed applications should be sent to: Recruitment@dudleylodge.co.uk
Close date: 29th April 2026
Unfortunately we do not respond to unsuccessful applicants that have not been shortlisted following their application form.
*Candidates must be eligible to work in the UK. We do not offer sponsorship for this position*